FAQ
Series FAQ's
We reserve the right to amend these guidelines as needed and we will do our best to announce changes on our facebook group. Anyone entering our jackpots is expected to read all the information.
Entries and Draw
Pre entry/pre pay is via cognito forms.
Day of entries open until last 15 runs. Must have exact cash or pay by etransfer prior to leaving the announcer stand. We will not call you if you haven't paid
To ensure you are in the draw and will have multiple horse separated as much as possible you need to Pre enter and pay your fees before the deadline date and time. You must enter with a horse's name..do not enter horse 1 or horse 2. We need to have names for tracking. If something happens and you need to substitute a horse, please contact me prior to the start of the race if at all possible. I will not trade horses in the draw. You get to decide who runs in what order but you cannot switch horse positions once the draw has been posted. As per ABRA rules, if you run a horse out position you will be given a no time.
Form links will be posted usually the Sunday before jackpot day on our Facebook group page. Look for the event tab as well as in the main feed. Fees and form links will close 6pm the night before the jackpot unless otherwise posted.
WE WILL NOT FILL TURN OUT SPOTS WITH LATE ENTRIES. Planning ahead helps us and I feel very strongly that those who enter last minute should not get to run ahead of those who plan ahead. Sorry not sorry that is my feeling on it and I will not change. We appreciate that not everyone knows ahead of time but it is what it is and being late does not come with priviledges.
There is no trading of spots. If you have an issue arise and you need accommodations, please contact me and I will do what I can to help you out.
If I get really good at this website deal, I will try to have the link posted each time on the Events page.
D's/Splits/Rakes
Open 4D 7/10 split
Youth 3D 7/10 split
PW 3D 30 split
Leadline parents please do your best to make sure that it is the child on the horse that crosses the line first(both start and finish) not you.
We rake every 5 on paper. There is a full arena rake after every 25 warm up.
Entry Fees & Payout
Pre entries must be paid via Etransfer to letsraceproductions@gmail.com
Open $50 Deductions off entries $18
Youth $40 Deductions off entries $15
Peewee $20 Deductions entries $8
Parent Assisted PW $10
Exhibition $12
All sidepots will be $20 Entries 100% payout
Sr Sidepot is 55 years old based on actual birthday so you have to 55 plus on entry day.
Futurity 5 and Under and Futurity eligible have not competed prior to Nov 15 of their Futurity year.
Derby 8 and under
Please be honorable and police yourselves
Deductions include arena charge, ABRA Fees and Admin
Day of entries may be paid via cash(please have exact amounts) or Etransfer. Entry will not be recorded until payment is received. Please check before leaving.
Payout will be done via Etransfer after we get home and computer results are verified against hand recorded ones. Payout will be done within 24 hours.
Timeline/Order of Run
**please see Facebook page for any day of changes**
This guideline is the basis that we work with for the majority of your jackpots. We do our very best to stick to timelines and know how important they are for planning. Please be understanding when cirmcumstance arise that we could not control or foresee.
10:00-10:30 Open riding no charge, no barrel work
10:30-12:40 Grouped time Onlies No Peewees
12:45-1:00 Exhibition Runs
1:00-1:10 PW warmup with barrels up
1:15 PW Jackpot both runs
1:30 Start time for Jackpot 1 Youth and Open run together results are split.
All jackpots will have indoor warm ups(approx 10 min) in groups of 25. With full arena drag after each warm up
Group 1 will be right after the PW are done
Jackpot 2 will start 15 mins after end of Jackpot 1. A small warm up for jackpot 2 horses will be right after last horse runs in first jackpot
The arena is closed right after the end of Jackpot 2.
Set Ups/Special Requests
Special requests must be made prior to the posting of the draw via text to 403-360-4601. Please do not make notes on your etransfers.
Requests are not promised but we will do our best. Please understand that it adds considerable time and effort on our part to do this for you!
Multiple horses will be spread apart before any requests.
it is expected that those who need special consideration often will go the extra mile to help move barrels whenever possible😉
if you are coming from another event and we know ahead of time we can roll you down to the bottom in order to make it or we can run you in jackpot 2 and roll your time back to jackpot 1 BUT multiple horses may not be split apart. If you know ahead of time let me know and the draw will be set up this way for you
Exhibitions
Exhibitions are offered for the futurity horses that cannot run before November 15. They may be limited due to time constraints if needed and are one per horse. Exhibitions are a run not a timeonly/training time. Must be completed at a lope or faster and only one turn around each barrel. They will have a draw and be announced with music, just like a jackpot run. If you have a special request regarding exhibitions, please text to 403-360-4601 BEFORE the draw is complete. Please do not make notes on your etransfer or on your entry form.
After crackout on November 15 exhibition runs will be discontinued as the futurity horses will now be able to enter the jackpot and we do have a sidepot for them. Anyone entering must have a current ABRA membership.
Grouped Time Onlies
You must be entered in the jackpot to get a time only.
5 horses for 10 minutes for $10 per horse No PeeWees
Prebook 1 per horse entered but you can ride any horse, extras if available can be bought at the gate have cash in hand
Arena is open for all 5 at once, you can wait in line or you can ride around the outside but keep your head up.
No turning barrel more than twice, be respectful of the time of others. If you need to make a run let the person behind you know. Otherwise next person should be going when first one is at the second barrel. Watch for those who need to bring horse straight home rather than pulling off to the side.
Communicate with those in your group so they know what you are doing and need. Be aware of those who may be new and need a little encouragement to jump in line. If you are new you need to speak up, a lot of other riders are busy concentrating on what they need to do and on their horses, they don't mean to not see you.
Keep the alley way and the back sides of the wings clear! Give people room to use the wings and bring a horse through if they need to. Just be aware of what is going on around you.
There will be a designated Lefty groups.
Turn Outs & Refunds
Turn outs received prior to 1:00 will receive a full refund after payout is done. Must be received by text to 403-360-4601.
If you complete time onlies and then turn out of the jackpot, you will not get a refund unless there is extenuating circumstances that can be verfied by management.
Missed Time onlies are not refunded We do our best to move people and get you in, but we expect you to do your best to be ready on time.
No shows and late notifications are not refunded because jackpot payout is affected once the jackpot starts. We appreciate being told though and reserve the right to refund and adjust payout at our discretion due to circumstances.
Weather Cancellations
Due to the large geographic area we draw from we will cancel based on our local weather. Please call before you haul or check the Facebook page. This is one of the most stressful parts of hosting...dealing with weather and when to make the call.
it is hard to find make up dates so if we have cancellations chances are there will not be make up dates.
If we cancel due to weather, all refunds will be given that day as long as there are no internet issues due to the storm.
Dress Code
Finals will be the only race that is Full Western Attire.
Please use discretion in how you dress...no one needs to see it all hanging and flopping!
The Halloween Jackpot will have prizes for those who want to have fun and dress up!
PeeWees must have a helmet on and properly done up when mounted.
ABRA Membership & Rules
All contestants are expected to have read, understand and to follow the ABRA rules.
You must have a membership to time only, exhibition & enter. You need to have a card number back on the day you want to enter. Please see the ABRA website to buy your card and for office hours and processing time. Best practice is to buy your card at least 5 days ahead of entry closing dates. **ABRA OFFICE IS CLOSED ON FRIDAYS AND WEEKENDS **